Use the Section Readiness Report in PTAdmin to determine if all the teacher’s grades are completed and ready to be permanently stored. There is a handy email feature included.
In PowerTeacher Gradebook the teacher must click on the button Q1 in Progress to verify that they have completed their grades and they are ready to be stored. Once they click on the button, a screen will display where they can check the box to indicate they have completed Final Grades and an option to make a comment.
Note: The teachers can unverify by clicking the Grades Completed box, unchecking Final Grades Completed and save, therefore, you will want to run this report and confirm all are completed just before storing grades.
To set up the Section Readiness Report, in PTAdmin you first need to click the Groups menu in the upper right corner to expand, then click the plus sign to the right of Section Groups.
The Section Search box will display. The most common search is a simple section search based on the School Number. Select the School tab and key in the school number. Once you put in your search criteria, click “Add To” to run the search.
You can continue to refine your search if you like and add to, filter by, or remove from, with the criteria that you enter. Once you have the results you are looking for, make sure that you name and save the search. You can always double check your search criteria by clicking on the Criteria tab.
Note: Typically you would want to avoid clicking the Select all within the search results table. This is a way to select by hand from your broader selection. This however changes the query to a hand-picked selection by the record ID in the database rather than the more efficient search parameters you first input to get your search results.
Now you are ready to run the Section Readiness Report. Click on Reports and select the Section Readiness Report.
Select the School or the Section Group you have created, how you want it to Display (Period/Day, Section Number, or Both), whether you want only the ones that are completed, not ready or both, the correct year and reporting term. Select Run Report.
Notice that you can see the teacher verification comments in the results and you can click on the Details link on the far right (see the following example) to see more information about that section’s students and grades. Also note that you can Export All Results.
After clicking on Details the following popup window displays. At the bottom of this screen there is a link to export these results.
After running the report you can click “Email” which will take the distinct list of teachers and populate their email addresses in an email list (they must have an email address on their Edit Information page in order to display in this list). You can modify this list by unchecking the Select box or just verify that it appears correct. Then click Send Email. This will send the email list to the default email client on that machine, most likely yourself. At this point you can either keep the email list on the To line or it can be moved to Cc or Bcc, then type whatever message you want to communicate to the teachers. Possibly you could thank teachers for verifying their grades or encourage them to complete their grades and that they only have 1 more day to verify their grades.
The Custom Report “Gradebook Verification” is also a nice report however it does not have the email feature or the ability to display Details.